CCH Rhetoric Awards 2021

We asked a series of questions about Hart’s finances in general and Shapley Heath in particular at the Council meeting held on 29 July. Normally, we would report on the answers to these questions within a few days of the meeting. We are still waiting for some of the written answers to be provided, so we thought we should provide an update.

Regular readers may recall that CCH’s leader famously described his untrue statements about Shapley Heath in a letter to our MP Ranil Jayawardena as “rhetoric”. Unfortunately, the answers to our questions are riddled with inaccuracies and inconsistencies. It seems the CCH Rhetoric Machine has been fired up again. So, we have instituted the satirical CCH Rhetoric Awards. Read on to find out which answers we awarded the prestigious Golden Cowpat.

CCH Rhetoric Awards – Summary

  • Q1 Changes to Actuals for prior years: Wooden spoon for falling at the last hurdle after first giving a convincing answer.
  • Q2 Big Sings in the Budget: Partially correct answer, but a Silver Cowpat for the answer clearly not being the whole truth.
  • Q3 Budget does not add up: Partially correct answer, but a Silver Cowpat for the answer clearly not being the whole truth.
  • Q3 Supp – Waste Contract: Temporary Silver Cowpat award, but we reserve the right to upgrade to a Golden Cowpat if the external consultants don’t find the missing £1.1m.
  • Q4 Shapley Heath Budgets: Coveted Golden Cowpat for the level of rhetoric.
  • Q4 Supp Shapley Heath Spending: The “Not Me Guv” Sloping Shoulder Award and the Artful Dodger Prize for avoiding the question.
  • Q5 Shapley Heath Baseline Studies: Special Sword of Truth award for this answer that revealed developers are funding the independent studies.
  • Q6 £283K Transfer from Reserves: Another Golden Cowpat and the Greensill Award for Financial Transparency
  • Q6 Supp How much of £500K Shapley Heath Reserves remain: Awarded the special Paul Daniels “Not a Lot” Award for not providing an answer at all. [Update] Award now rescinded because answer now provided [/Update]
  • Q7 Shapley Heath Spending FY20/21: Another Golden Cowpat and the Enron Lifetime Achievement Award for Accounting Excellence.
  • Q7 Supp Shapley Heath Overspend: Lord Lucan Award for the missing answer. [Update] Award now rescinded because answer now provided. Golden Cowpat awarded instead [/Update]

Let’s go through the detailed questions and answers one by one.  The original question (and supplementaries) are shown in bold black. The answers are shown in blue and our commentary on the answers are shown in red.

Question 1: Changes in Actuals for Prior Years

Q1. Why have the actuals for FY18/19 and FY19/20 changed between the publication of the draft budget in February 2021 and the final budget published this month [Note the actuals in the draft didn’t match the Final V2 budget either]? Is there any impact on the published statutory accounts for those years?

Hart Finances Out of Control - Changes to Actuals

Hart Finances Out of Control – Changes to Actuals

A1. Before I answer any of the detail I would just like to let everyone know that we will be publishing these questions and answers, because the questions relate to tables and data whilst I will provide verbal responses I think the response will be most understandable in written format.

In the first table you refer to i.e. the draft budget published February 2021, interest on investments for 2018/19 and 2019/20 was excluded from the summary by service and instead included as part of below the line adjustments.  For transparency and accountability this was placed above the line for reporting in the latest version of the budget book to ensure that it forms part of the detailed monthly budget monitoring process.

This has no affect on the statutory accounts which reports income and expenditure in a different format according to the CIPFA SORP.

The tables below shows the detail of these line adjustments.

CCH Rhetoric Awards Q1 Written Answer

CCH Rhetoric Awards Q1 Written Answer

Our Response: On the face of it, the verbal answer given at the meeting was a reasonable explanation. However, it has been spoiled somewhat by the tables provided in the written answer which don’t match the figures for FY19/20 in the original draft budget and of course, the end balance is not zero after accounting adjustments.  This opens up even more questions about control over the budgets. We shall award this answer the Wooden Spoon for falling at the last hurdle.

Question 2: Big Swings in Budget between Service Areas

Q2. There are big differences between the budgets agreed for the Service Areas in March and final budget published this month. What governance processes were used and who authorised such massive swings in the budget and are they in accordance with the constitutional budget procedures 3 and 5 as well as financial regulations FR10 and FR12 which limit changes unless approved by full council?

Hart Finances Out of Control - Big changes between draft and final budget

Hart Finances Out of Control – Big changes between draft and final budget

A2. There is a net difference between the draft budget and final budget of £37K

This is due to changes in the assumptions in the value of recycling credits, grants and depreciation.

The draft budget, due to its timing made assumptions based on information known at that time. As final numbers became available, they were incorporated into the Final Budget.

In summary the following updates were made.

    • Grants – estimated numbers were used at the time of the Draft Budget. As final details were received these were incorporated into the final budget and categorised into the correct Service Area.
    • SANG allocation in Tech & Environmental – S106 reserves were released which fund the SANG cost centres. This allocation was not included in the Draft Budget.
    • Depreciation: Final asset valuation reports were not available at the time of the draft budget these numbers were updated for the final budget.
CCH Rhetoric Awards: Q2 Written Answer

Q2 Written Answer

Our Response. First, the swing of £37K overall is larger than the £10K that needs to be signed off by Cabinet. Moreover, the rest of the explanation given does not hold water. Swings of >£10K are apparent in some services. For example, the Waste Client Team net income budget has fallen £52K, more than the limit that needs to be signed off by Full Council. The budgets for Corporate Communications (+£19.5K) and Register of Electors (+£17K) have higher spending even though they are not affected by the explanation given. In effect, a different budget is now in operation to that which was signed off by Council.

This is another example of poor budgeting and inadequate oversight and governance. We give this a Silver Cowpat award. The answer had some merit, but is clearly not the whole truth.

Waste Client Team Budget Changes

Waste Client Team Budget Changes

Other Budget Changes

Other Budget Changes

Question 3: Budget Does Not Add Up

Q3. In the recently published final budget for FY21/22, the sum of the spending in the service areas for GL Codes 10000 – Basic Salary, 44069 – Homelessness and 90012 – Other Government Grants is not equal to the total for those GL Codes in the “Subjective” summary. In short, the budget apparently does not add up. It appears as though HANEED is missing from the service areas. What steps are being taken to make the budget internally consistent and what impact will correcting the errors have on the projected deficit?

Hart Finances Out of Control - Budget Does Not Add Up

Hart Finances Out of Control – Budget Does Not Add Up

A2: The HANEED cost centre detail page was missing from the scanned copy of the paper copy of the Draft budget book. The budgetary numbers were not missing from the overall numbers. This is a matter of presentation.

Additional checks will be incorporated into the process for future publications.

Our Response. Again, this is not a complete answer. First, it refers to the draft budget published in February. However, despite being pointed out by email at the time to all Councillors, the JCX’s and the S151 Officer, the draft budget was passed with the error. However, the same error persisted into the Final budget published in early July. The question related to the Final budget. This was corrected when it was drawn to the attention of officers. However, the error cannot simply be a “slip of the scanner”.

First, it seems unlikely that the scanner would miss exactly the same page five months apart. Secondly, other changes were made between the Final and Final V2 budgets. The total employee costs decreased £50K between Draft and Final, yet increased £211K between Final and Final V2. This is another example of the Council now working to a different budget to the one signed off in February. We give this answer another Silver Cowpat award. The answer had some merit, but is clearly not the whole truth.

CCH Rhetoric Awards Employment Cost Changes

CCH Rhetoric Awards Employment Cost Changes

Q3 Supplementary – Waste Contract

Q3 Supp: Have the ever-changing budgets and persistent errors impacted on the Waste Contract, where over one million pounds appears to have been lost down the back of the sofa?

A3 Supp: I can reassure you that that is not the case. Following the reconciliation of costs of the waste contract as part of the handover of the client management to Basingstoke costs of £1.1 million remained under a rechargeable cost code. It was agreed with Basingstoke that we would bring in independent specialists to review these costs, how they should be accounted for, and whether they should be rebilled. This work has started, and early indications are that this dates back to 2018 and investigations are continuing. This is an accountancy artifact which relates to the council cross charging. There is every expectation that these charges balance out with other charging which has flowed in the other direction. The net affect being zero. This is simply an accounting artifact.

Our Response. If this missing money is just an “accounting artifact” with a “net effect of zero”, why is it recorded as an unfavourable variance in papers to Overview and Scrutiny and to Cabinet? Both papers presented by none other than Councillor James Radley. The same overall variance has made its way into the statutory accounts due to be audited shortly. If the problem dates back to 2018, doesn’t this call into question the accuracy of the accounts from earlier years?

We give this a Silver Cowpat award, because there is an outside chance the external consultants find the money. But we reserve the right to upgrade to the coveted gold award.

Hart Loses £1m down the back of the sofa

HAWBDC Basingstoke Waste Contract £1.121m uninvoiced at year end reported June 2021

Hart Loses £1m down the back of the sofa

HAWBDC Basingstoke Waste Contract £1.088m overspend reported Jul 2021

CCH Rhetoric Awards Question 4: Shapley Heath Budgets

Q4. The recently released final budget for FY21/22 shows that the budget for HASETT – New Settlement in FY20/21 was zero. It consisted of ~£68K for employee costs and car allowances, offset by a somewhat implausible identical receipt from GL Code 44047 – Consultants Projects. In common with the other service areas, no overheads were allocated. Yet, the transparency report shows spending of £63.7K on consultants (not money received from) in “New Settlement” for FY20/21. What governance processes were used to authorise such a large spend against an overall zero budget, apparently in contravention of FR10 in the constitution?

Shapley Heath Financial Shell Game: New Settlement Transparency Report FY20-21

Shapley Heath New Settlement Transparency Report FY20-21

A4: The New Settlement published budget for 20/21 did not reflect the release of reserves agreed by Cabinet in February 2020.

These reserves were drawn down at the end of the year on assumption of agreement made by full council on the 6 February 2020 and approved by Cabinet.

Our Response. We have scoured the document referred to. The only references we can find to Shapley Heath are:

    • It being described as a “pressure” requiring £500K of spending over 3 years
    • £167K of discretionary spending allocated in the FY20/21 budget

We do not believe that setting a budget is the same thing as releasing reserves. In any event, the budget should reflect the spending required, and a release of reserves is not “income”. As Councillor Radley has said himself, moving money from reserves is the equivalent of moving money from your savings account to your current account to cover an overdraft.

Oh, and the Council meeting to approve the budget took place on 27 February 2020, not 6 February. We give this answer the coveted Golden Cowpat for the level of “rhetoric”.

Q4 Supplementary FY21/22 Shapley Heath Spending

Q4 Supp: Hart recently advertised Garden Community contracts with an indicative value of £56K, against a FY21/22 budget of £25K, isn’t it time for some proper forensic accountants to get to the bottom of what’s going wrong with budgeting and financial controls?

Answer A4 Supp [On the Night]. I am not in a position to comment on how Place department operate, but we do maintain that our departments, at the end of the year have balanced their budgets and I am quite convinced they are working within those limits.

Answer A4 Supp [Written Answer]. The Council operates internal controls across the organisation. These include budget monitoring, budget virements and spend approval. The Shapley Heath project is subject to these same budgetary controls as all other projects/activities.

Details of these controls can be found within the published Hart Constitution – Financial Regulations and Contract Standing Orders. Hart Consitution [sic]

Our Response: First, Shapley Heath is a Corporate Services project, one of the areas that Councillor Radley is responsible for. The rest of the answer does not address the question posed. The “Not Me Guv” Sloping Shoulder Award and the Artful Dodger Prize for avoiding the question on this one.

CCH Rhetoric Awards Question 5: Shapley Heath Baseline Studies

Q5: In addition, the Shapley Heath Opportunity Board papers show that four Baseline Studies had reached the status of “Finalised” by 8 March, before the end of the Financial Year. These must have cost money, but do not show on the Transparency Report nor on the Contracts Register. How much was spent on Baseline Studies and Strategy Reports in FY20/21?

Shapley Heath Baseline Studies as of 8 March 2021

Shapley Heath Baseline Studies as of 8 March 2021

A5: The Shapley Heath Opportunity Board Papers clearly state that the Baseline Studies were funded by promoters. No money was spent by the Council on Baseline Studies or Strategic Reports in 2020/21.

Our Response: It does seem more than odd that Councillor Radley should proudly proclaim that none of the £283K transferred from reserves was spent on anything useful for the project. It’s looking like the HDC project team is little more than the PR department for the developers. And we are paying for it. If the Baseline Studies were funded entirely by developers, how can they be relied upon to be impartial? Are HDC really going to base their Shapley Heath strategy on documents funded and sourced from the developers? What ever happened to a council led project? We give this answer a special Sword of Truth award.

Question 6: Governance Arrangements for £283K Transfer from Reserves

Q6: The agenda pack for July Cabinet shows that £283K was transferred from reserves to fund Shapley Heath. How is it possible to spend £283K against a zero budget whilst running a deficit and what governance processes authorised this spend?

Shapley Heath Financial Shell Game £283K Transfer from Reserves

Shapley Heath £283K Transfer from Reserves

A6: Expenditure for Shapley Heath spend was presented to Cabinet on the following dates:

Shapley Heath is funded by Government Grants. Grants have been received over several years. With Cabinet’s consent, grant funding can be transferred to and from an ear-marked reserve between financial years. Members provided the approval for a £283K transfer from reserves at Cabinet on the 3rd July to fund 20/21 expenditure. This paper was subject to scrutiny by the Overview and Scrutiny Committee.

Our Response. We covered the ever changing budget and spending for Shapley Heath here. During the year, the full year budget has fluctuated from £167K originally to £500K in July. It went back down to £68.6K (2 x half-YTD £34.3K budget) in October and then to zero. Spending miraculously fell from £65.5K in July to £47.7K in October. It seems they can set a budget, change it willy-nilly and then seek approval for unbudgeted expenditure after the money has been spent. In addition, Shapley Heath is not solely funded by Government grants – see below.

Oh, and by the way, the Cabinet meeting to approve the £283K transfer from reserves took place on 1 July 2021, not 3 July.  Another Golden Cowpat award for this one and the special Greensill Prize for Financial Transparency.

Q6 Supplementary: £500K Shapley Heath Reserves

Q6 Supp: How much of the £500K set aside in reserves for Shapley Heath remains unspent?

A6: Promised written answer has not yet arrived.

Our Response: Of course, if Shapley Heath really was funded by Government grants, then the answer to this question should be really simple. The whole £500K should be remaining to be spent. But so far he has claimed £167K was transferred from reserves in February 2020 and we know a further £283K has just been approved.

Let’s help Councillor Radley out here. By our calculations, based on Hart’s published figures, there will be ~£98K of the £500K reserves remaining at the end of this financial year. That’s assuming they don’t go over budget this year.  We suspect that they will have virtually nothing to show for this spending other than a botched survey and some biased studies from developers. How much more of our money is going to be wasted on this ridiculous white elephant? We award this the Paul Daniels “Not a Lot” Prize for not even bothering to answer the question.

Shapley Heath Reserves Remaining Update

Shapley Heath Reserves Remaining Update

[Update] Unfortunately, we will have to rescind the Paul Daniels “Not a Lot” Prize because an answer has now been provided. The answer given was:

The answer at the 31st March 2021 is that we held £367,051, no further reserve transfers have occurred since then.

This is consistent with HDC now accounting for the £130K grant received in June 2021 in FY20/21 (within £10K). So, our estimate of ~£98K remaining at the end of FY21/22 is if anything a bit high. Table above updated accordingly. In any event, this answer shows that the answer to the main Q6 is incorrect. It is clear that some of the £500K reserve has been used. Therefore, Shapley Heath is not funded just by Government grants. [/Update]

CCH Rhetoric Awards Question 7: Shapley Heath Spending FY20/21

Q7: How much was spent in total on Shapley Heath Garden Community in FY20/21 and can you provide a detailed breakdown of that spend (and receipts) please?

Answer [On the Night]:  As this question necessitates the provision of tables of data it will be answered as a Freedom of Information request to provide the detail. I can however tell you the totals in summary this evening by way of reading them out.

  • Staff costs £114,261
  • Supplies and Services of £72,102
  • Total controllable costs before recharges is £186,363
  • Income received for 2021 year from MHCLG was £130,000

Answer [FOI]. The FOI answer was substantially the same, with the addition of £7,500 cost recovery.

CCH Rhetoric Awards Q7 FOI Response

CCH Rhetoric Awards Q7 FOI Response

Our Response: We think there is some mistake here. Both responses show the £130K grant obtained from MHCLG as being accounted for in FY20/21.  This is rather odd because:

  • The same £130K also shows as a line item in the Final V2 FY21/22 budget (see image below). Clearly the same money should not be accounted for in two different financial years.
  • The grant was announced on 7 June 2021, and presumably received shortly afterwards. June 2021 is unambiguously part of FY21/22. No other announcement about Government funding has been made since the original grant award of £150K in 2019.
  • The FY20/21 full year outturn report contained an entry showing £283K transferred from reserves to covering “FY2020/21 work on the New Settlement at Shapley Heath” (see image above). It is highly unlikely that such a large transfer would be required if £130K had been received from Government in FY20/21
HASETT - Shapley Heath Final Budget FY21-22

HASETT – Shapley Heath Final Budget FY21-22

We give this answer the coveted Golden Cowpat along with the Enron Lifetime Achievement Award for Accounting Excellence.

Q7 Supplementary: How is it possible to overspend on employment cost budget?

Q7 Supp: From memory, the budget for employment costs was £68K and I think Cllr Radley said it was almost double that. How can we spend more than double [NB: should have said nearly double] the budget?

A7: No written answer has been forthcoming.

Our Response. My memory was right. £66.7K direct employment costs plus £1.4K for car allowances. This one gets the Lord Lucan Award for the missing answer. 

[Update] We will now have to rescind the Lord Lucan award because an answer has been provided.

The budget was set in advance of the year and only included gross salary costs for 20/21 excluding on costs. When on costs were added this increased the requirement for spend.

However, we can now award a new Golden Cowpat for the answer. The £68K budget above clearly includes normal on costs of employers NI, pension contributions and even car allowances. So, the overspend is not explained at all. [/Update]

 

Shapley Heath Finance Masquerade

Shapley Heath Finance Masquerade

Shapley Heath Finance Masquerade

Closer examination of the evolution of the Shapley Heath budget and spending has revealed disturbing weaknesses in budgeting and financial control. This comes in addition to the errors in reporting the FY21/22 overall budget and the smoke and mirrors surrounding the reporting of the FY20/21 budget and variances.

In summary, for Shapley Heath in FY20/21, they set a budget of £167K and then increased it to £500K. Then they cut it between July and September. Spending year-to-date somehow declined between July and September. Then finally, the budget was cut to zero. They eventually spent £186K for the full year, but had to transfer £283K to reserves to fund the spending. Why the £97K discrepancy, perhaps it is overhead allocations yet to be recharged?

In case you are wondering if this is just a one-off issue because of the special circumstances of Covid, think again. In FY18/19, they set a zero budget, then in November 2018 approved a £50K budget. They had overspent this by December and ended up spending £90K for the full year.

This can only be described as lax financial control. It’s just a masquerade where they pretend to set a budget, spend whatever they like and then gain approval after they have spent the money.

Here are the details:

Shapley Heath Finance Masquerade: FY20/21 Original Budget

They set an original budget of £167K. This comes after returning £787K to reserves from FY19/20 after the Inspector threw out their plans for a new town.

Shapley Heath Finance Masquerade FY20-21 Original Budget

Shapley Heath Finance Masquerade FY20-21 Original Budget

First Variance Report to July 2020

By July 2020, the full year budget had miraculously increased to £500K. Spending had already reached £65.5K. Because the budget had increased, this was recorded as a favourable variance against budget.

Shapley Heath Finance Masquerade First Variance Report to July 2020

Shapley Heath Finance Masquerade First Variance Report to July 2020

Variance Report to September 2020

By the end of September, the budget to date had reduced from £167K in July to £34.2K. This perhaps reflects the revised budget agreed in July. However, a revised service-by-service budget wasn’t provided at that time. Miraculously, spending to end September had fallen to £47.7K from the £65.5K spending to end July. This was now recorded as an unfavourable variance. The unfavourable variance reflected unplanned spending of £13K on a Covid survey. Quite what this has to do with a potential new development several years down the line is anyone’s guess.

Shapley Heath Finance Masquerade Variance Report to September 2020

Shapley Heath Finance Masquerade Variance Report to September 2020

Variance Report to December 2020

The budget was not reported for the year to December 2020. At this time they only reported variances to budget. By this time, the variance to budget (which one?) had increased to £37K. they had hired two extra people and Chelgate PR. Strangely, the spend on the Covid survey had fallen to £8K. There was also a “variance to forecast” report, but Shapley Heath didn’t appear in it.

Shapley Heath Finance Masquerade Variance Report to Dec 20

Shapley Heath Finance Masquerade Variance Report to Dec 20

Outturn Reporting

The outturn reporting gets even more odd. The official report presented to Cabinet shows £283K transferred from reserves to fund FY20/21 spending on Shapley Heath. Yet, in an answer to a question to council in late July, spending of £186K was claimed (it maybe the extra costs come from overhead allocation recharges yet to be reported).

Shapley Heath Finance Masquerade Outturn Reports

Shapley Heath Finance Masquerade Outturn Reports

Full-year budget set at zero

All this spending has been incurred despite the full year budget being reset to zero. It is difficult to describe this as anything other than a complete mess.

Shapley Heath Finance Masquerade Full Year FY20-21 Budget Change Feb 21

Shapley Heath Finance Masquerade Full Year FY20-21 Budget Change Feb 21

FY18/19 No Better

And just in case you thought this was a one-off aberration caused by Covid, FY18/19 was no better. They originally set a zero budget. A £50K budget was approved in November 2018. This was overspent by December, with spending at £51.5K. At the time the December figures were reported in March 2019, it was expected total spending for the year would be £67.4K. The full-year outturn is now recorded as £90K. Nearly double the requested budget. What a shambles.

Shapley Heath Finance Masquerade FY18-19 Overspend on Budget Change

Shapley Heath Finance Masquerade FY18-19 Overspend on Budget Change

Hart Budget Smoke and Mirrors

Hart Budget Smoke and Mirrors

Hart Budget Smoke and Mirrors

This post is about the changes Hart keeps making to its reported budget and the way it changes the terminology to describe the budget.

Hart Values

Let’s start with their values. these include the two emboldened values shown below.

  • Behaving with integrity, demonstrating strong commitment to ethical values, and respecting the rule of law.
  • Ensuring openness and comprehensive stakeholder engagement.
  • Defining outcomes in terms of sustainable economic, social and environmental benefits.
  • Determining the interventions necessary to optimise the achievement of the intended outcomes.
  • Developing the entity’s capacity, including the capability of its leadership and the individuals within it.
  • Managing risks and performance through robust internal control and strong public financial management.
  • Implementing good practices in transparency, reporting, and audit, to deliver effective accountability.

Hart Original and Revised Budget for FY20/21

For completeness, let’s compare the original budget with the revised version agreed in October 2020. All looks fairly normal.

Hart FY20-21 Budget Changes Original to Revised

Hart FY20-21 Budget Changes Original to Revised So Far So Good

Hart Budget FY20/21 Variance Report to October 2020

Again it looks fairly innocuous. But note the subtle change in terminology from Cost of Services to Net Cost of Services and the addition of an additional “Total” line.

Hart FY20-21 Budget Changes Revised to Oct 20

Hart FY20-21 Budget Changes Revised to Oct 20

Hart Budget FY20/21 Variance Report to December 2020

At first, this looks OK. But note another change in terminology.

Hart FY20-21 Budget Changes Oct to Dec 20

Hart FY20-21 Budget Changes Oct to Dec 20

Closer inspection shows the terminology between the October revision and the December variance report has been reversed. What was “Cost of Service” is now “Net Cost of Service”. Net Expenditure has switched from the main total to a sub-total.

FY20-21 Hart Budget Smoke and Mirrors Revised to Dec 20

FY20-21 Hart Budget Smoke and Mirrors Revised to Dec 20

Hart Budget Smoke and Mirrors – Outturn Report

Things really start to go awry now. Part of the terminology of the December 2020 variance report is retained. But the numbers completely change. If you compare the “Net Cost of Service”, the budget for FY20/21 has apparently increased from £9.5m to £11.1m. However, if you compare the visually equivalent lines, the budget has been cut by £335K from £11.4m to £11.1m. What on earth is going on?

FY20-21 Budget Smoke and Mirrors Changes Dec 20 to Full Year Outturn

FY20-21 Budget Smoke and Mirrors Changes Dec 20 to Full Year Outturn

Hart Budget Fy20/21 Outturn to Accounts

Then when you look at the accounts, the numbers stay the same, but the terminology changes yet again.

Hart FY20-21 Budget Changes Outturn to Accounts

Hart FY20-21 Budget Changes Outturn to Accounts

It’s difficult to believe that even those producing the numbers know what is going on. It’s almost certian the employees working to these numbers are completely confused. I am sure that Councillors and certainly this attentive member of the public doesn’t have the first idea what they are doing. If anyone thinks this meets the standards of robust internal control, strong public financial management and transparency, then I have bridge to sell you.

 

Hart loses £1m down the back of the sofa

Sorry for another post highlighting Hart’s dire financial position. But the bad news keeps on coming. Not content with the budget car crash, playing the Shapley Heath shell game and disappearing into medium term black hole, they have now lost over £1m on the waste contract.

Yes, £1,088K has gone missing from the Waste Contract and nobody knows where it is. Perhaps it’s down the back of the sofa or maybe it’s been sucked into the black hole. Apparently this loss is being investigated by external consultants.  It seems highly irregular that nearly 10% of Hart’s entire budget should have gone missing. Indeed, if they still had the money, last year would have been in surplus, not in deficit to the tune of £784K.

We had previously thought that with the Covid disruptions, a deficit last year would have been entirely forgivable. But now it has transpired that the deficit last year was a spectacular own goal, revealing massive weaknesses in financial controls. The waste contract is supposed to be “passthrough” where expenditure is matched by income.

The missing money was reported to Overview and Scrutiny in June.

Hart Loses £1m down the back of the sofa

HAWBDC Basingstoke Waste Contract £1.121m un-invoiced at year end reported June 2021

It was also reported to Cabinet earlier this month. It isn’t clear how the variance managed to change from £1.121m to £1.088m between mid-June and early July. Nor how un-invoiced costs can morph into an overspend. But “fluid” reporting is becoming a hallmark of the Council. Indeed, if it were only “un-invoiced costs”, why not simply issue the invoices, rather than start an investigation?

Hart Loses £1m down the back of the sofa

HAWBDC Basingstoke Waste Contract £1.088m overspend reported Jul 2021

Hart Loses £1m: Audit Trail

However, the loss shouldn’t come as a total surprise. There is an audit trail of how Hart managed to lose £1m down the back of the sofa.

Let’s start with the passthrough budget.

HAWBDC Basingstoke Waste Contract Pass through budget from Budget book

HAWBDC Basingstoke Waste Contract Pass through budget from Budget book

This clearly shows a net overall cost of zero, where income exactly balances costs.

The first sign of something going awry came in the budget review to the end of July 2020, reported in October.

HAWBDC Basingstoke Waste Contract £896K variance as of July 2020

HAWBDC Basingstoke Waste Contract £896K variance as of July 2020

Costs of nearly £896K had remained un-invoiced due to officers shielding from Covid. Understandable perhaps, but a massive sum nonetheless.

By September 2020, reported in December, the situation had got worse.

HAWBDC Basingstoke Waste Contract £1.48m variance as of Sept 2020

£1,48m of invoices had still not been sent, but Cabinet and public were reassured that they would catch up in the coming months.

By December, reported in March 2021, over £1.5m of invoices remained unsent.

HAWBDC Basingstoke Waste Contract £1.52m variance as of Dec 2020

HAWBDC Basingstoke Waste Contract £1.52m variance as of Dec 2020

It took until June of this year to report to O&S that there was a significant problem and come clean that an investigation was required (see above).

The subject came up at Audit Committee this week. There is to be an internal audit of Waste and Street Cleaning.

Hart Loses £1m down the back of the sofa.

Waste Internal Audit not starting until September

However, we understand from the video of the meeting that this work isn’t due to start until September. So, the internal audit team won’t start to look at this until over a year has elapsed from problems first being apparent. That doesn’t seem urgent enough to find out what happened to nearly 10% of the entire budget.

Growing Black Hole at the Heart of Hart’s Finances

More evidence has emerged of Hart’s Finance car crash. The black hole at the heart of Hart Council’s medium term finances is growing. They recently published their draft accounts for last financial year which updated the medium term financial plan (MTFP).

This shows that the expected deficit for FY22/23 has expanded to £1,175K and the deficit for FY23/24 will be £1,413K.

The Black Hole at the Heart of Hart's Finances

Hart Council Medium Term Financial Plan

This represents a massive deterioration compared the the forecast provided in last year’s accounts and to Cabinet as recently as December 2020. At that time they forecast zero deficit in both years.

Hart MTFS presented to Cabinet December 2020

Hart MTFS presented to Cabinet December 2020

They got closer to reality at the time of the budget in February 2021. However, the FY22/23 deficit has grown from the £1,018K estimated at that time.

Hart's Finances 2021/22 and 2022/23

Hart Council budget deficits 2021/22 and 2022/23

Even these horrifying numbers are optimistic. They assume £499K of as yet unidentified savings will be made in FY22/23 and £796K in FY23/24.

If they manage to make the savings, then the deficit will still be 10.7% of their budget in FY22/23 and 12.5% in FY23/24. If those savings don’t materialise then the deficits will be 15.1% and 19.6% respectively. These are huge numbers. Even more troubling is that there doesn’t appear to be any formal committee set up to deal with the issue. However, they have recently bought an office block in Basingstoke. The income they receive may help to close the gap.

Crumb of Good News in Hart’s Finances

The only crumb of comfort is that the estimated deficit for this financial year has fallen from £381K when the draft budget was signed off to £179K in the MTFP. This seems to reflect that they have received £270K of extra income for Shapley Heath (£130K) and Recycling Credits (£140K) not included in the draft budget. However, this extra income should have seen the deficit falling by £270K, not £202K.

Shapley Heath still burning money

It is galling to see that money is still being squandered on the entirely unnecessary Shapley Heath project when the overall financial position is so dire. The Council are fiddling while our money burns.

We have asked questions about these and other issues to be answered at Council on Thursday 29 July. They can be found here.

Shapley Heath Financial Shell Game

Hart’s lack of financial control has also infected the Garden Community project. Their accounting for Shapley Heath has descended into a shell game. They set a zero budget, then we have to guess where they have hidden the actual spending. Let’s go through it.

Shapley Heath Zero Budget

Hart recently published the final budget for the current financial year. This also included the budget for last year, FY20/21. The budget for the new settlement at Shapley Heath was set at zero as can be seen in the image below. Note that in public sector accounts, positive numbers are spending and negative numbers are income.

HASETT - Shapley Heath Final Budget FY21-22

HASETT – Shapley Heath Final Budget FY21-22

It was made up of ~£68K for employee costs and car allowances, offset by a somewhat implausible identical receipt from GL Code 44047 – Consultants Projects. It is not clear why they were expecting consultants to pay them money. In common with the other service areas, no overheads were allocated.

Shapley Heath Declared Spending

Yet, the transparency report shows spending of £63.7K on consultants in “New Settlement” for FY20/21:

Shapley Heath Financial Shell Game: New Settlement Transparency Report FY20-21

Shapley Heath Financial Shell Game: New Settlement Transparency Report FY20-21

It is not clear how they managed to authorise this spending against a zero budget. On the face of it, it’s contrary to the Constitution. Budget regulation 3 limits spending to within the approved budget:

Hart Council Constitution Budget Regulation 3

Hart Council Constitution Budget Regulation 3

Budget regulation 5 allows transfer between budgets.

Hart Council Constitution Budget Regulation 5

Hart Council Constitution Budget Regulation 5

But this is limited by Financial Regulation 12 to £10,000 without Cabinet approval or £50,000 with Cabinet approval. We can find no record of Cabinet approving a change in the budget for Shapley Heath. In any event they have spent more than the transfer limit.

Hart Council Constitution Financial Regulation FR12

Hart Council Constitution Financial Regulation FR12

In addition FR10 says that they cannot incur unbudgeted expenditure without approval of full Council.

Hart Council Constitution Financial Regulation FR10

Hart Council Constitution Financial Regulation FR10

So, even the spending of the £63.7K appears to be in breach of the Constitution.

Shapley Heath Additional Work

Furthermore, the Shapley Heath Opportunity Board papers show that four Baseline Studies had reached the status of “Finalised” by 8 March. This is before the end of the financial year. These must have cost money, but do not show on the Transparency Report nor on the Contracts Register.

Shapley Heath Baseline Studies as of 8 March 2021

Shapley Heath Baseline Studies as of 8 March 2021

So, they have spent an unknown, but large amount of our money against a zero budget.

Shapley Heath Financial Shell Game: Transfer from Reserves

We can get an idea of how much they actually spent from the report recently presented to Cabinet. Buried on page 108 is an analysis of funds transferred from reserves.

Shapley Heath Financial Shell Game £283K Transfer from Reserves

Shapley Heath £283K Transfer from Reserves

This shows £283K was transferred from reserves for “funding 2020/2021 work on the New Settlement at Shapley Heath”. Note that the same report says that they incurred a deficit of £784K in the financial year (p103).

We will be asking questions at Council next week about how it was possible to spend £283K against a zero budget while running a massive deficit. Hart are fiddling while burning our money.

 

The questions can be found here.

Hart Finance Car Crash

We are becoming increasingly concerned that Hart’s finances are experiencing a slow motion car crash. This post will cover three significant issues we have identified from the current budget. Tomorrow, we will cover the Shapley Heath financial shell game. Later next week we’ll take a look at the growing black hole in the medium term finances. Plus, there’s the loss of £1m on the waste contract. Today’s three issues are:

  • Changes to the actual spend in FY18/19 and FY19/20
  • The budget doesn’t add up and so is not internally consistent and can’t be relied upon
  • Big changes to the approved draft budget in the final published version apparently in contravention of the Constitution

Hart Finance Car Crash: Changes to Actuals

Hart Finances Out of Control - Changes to Actuals

Hart Finances Out of Control – Changes to Actuals

As can be seen the actual total spend for 2018/19 has fallen from £5,387K to £5,020K between the two reports, a significant difference of £367K. Similarly, the spend for 19/20 has fallen from £11,241K to £10,877K, a difference of £364K. It isn’t clear whether this change in the management accounts will cause a restatement of the statutory accounts.

In the private sector, restatement of prior year accounts would be regarded as a profoundly serious matter. In Hart Council, it seems to have passed without comment.

Hart Finance Car Crash: Budget Does Not Add Up

Hart Finance Car Crash - Budget Does Not Add Up

Hart Finances Out of Control – Budget Does Not Add Up

We highlighted back in February in a letter to all councillors and an email to the JCX’s that the draft budget did not add up. Nobody cared at the time. Apparently, they still don’t care because the final budget doesn’t add up either. The sum of the spending in the service areas for GL Codes 10000 , 44069 and 90012 is not equal to the total for those GL Codes in the “Subjective” summary. In short, the budget does not add up. It appears as though HANEED (Housing Needs) is missing from the detailed service areas. This may account for the discrepancy. This service area is budgeting £813K of spending and nobody has noticed it’s missing. This is just sloppy work.

We have highlighted this anomaly to officers, but have yet to receive a reply. It’s difficult to see how it can be relied upon to be accurate.

[Update]: The budget has now been updated and the errors identified have been corrected [/Update]

Big Changes Between Draft and Final

Hart Finance Car Crash - Big changes between draft and final budget

Hart Finances Out of Control – Big changes between draft and final budget

In addition, there have been big swings in the budget for each service area between the draft and final versions. Total net spending has reduced by ~£37K, probably partially explained by extra grant income. However, total spending in Corporate Services and Community Services has been significantly reduced, largely offset by a big increase in Technical and Environmental Services and a smaller increase in Place.

These large variations appear to be in contravention of Hart’s Constitution. Once the budget has been agreed at a full council meeting, it is set in stone. It can only be varied in a limited way without further approval from Council.

Budget regulation 3 limits the officers to spending within the approved budget:

Hart Council Constitution Budget Regulation 3

Hart Council Constitution Budget Regulation 3

Budget regulation 5 allows virement (transfer) between budgets.

Hart Council Constitution Budget Regulation 5

Hart Council Constitution Budget Regulation 5

But this is limited by FR12 to £10,000 without Cabinet approval or £50,000 with Cabinet approval. These changes are larger than the transfer limit. Changes this large should have gone back to full Council for approval.

Hart Council Constitution Financial Regulation FR12

Hart Council Constitution Financial Regulation FR12

In addition, FR10 says that they cannot incur unbudgeted expenditure without the approval of full Council.

Hart Council Constitution Financial Regulation FR10

Hart Council Constitution Financial Regulation FR10

In other words, whoever runs Corporate and Community Services have been authorised to spend more money than they now have in their budget. The heads of Place and Technical Services are not authorised to spend all of the money in the final budget. It’s a complete mess.

Hart Council is fiddling while our money burns.

We have asked questions about these and other issues to be answered at Council on Thursday 29 July. They can be found here.

 

 

 

 

Two Faced Liberal Democrats

Two Faced Liberal Democrats

Two Faced Liberal Democrats – the difference between rhetoric and reality

Alarming gaps have emerged between what the local Lib Dems claim in their promotional literature and what they actually do in office. These gaps appear in their:

  • Shapley Heath Policy.
  • Environmental Policy.
  • Financial Policy.

Two-Faced Liberal Democrats: Shapley Heath

The leader of Hart Council and portfolio-holder for Place are both Liberal Democrats. All Lib Dem councillors have voted in favour of Shapley Heath (or its predecessor Winchfield New Town or Policy SS3) at every opportunity. The portfolio holder for Place is the Cabinet champi0n for the project.  He described removing Shapley Heath from the Local Plan as “a bit of a defeat”.

Yet, they have put out literature claiming they were instrumental in defeating the Winchfield proposals.

Lib Dem Fake News claims to have saved Winchfield

Lib Dem Fake News claims to have saved Winchfield

And at the last local election, one candidate claimed that the “Liberal Democrats are totally opposed to a 10,000-house new town AND ALWAYS HAVE BEEN”. Perhaps he’s in favour of 9,999 houses.

Two-Faced Liberal Democrats: Leaflet opposing Shapley Heath

Lib Dem Leaflet opposing Shapley Heath

They also claimed the new town is “not extra housing”.

However, in the official bid for funding from the Government, they clearly showed the potential for “up to 10,000” houses. They also boasted about how they would deliver Shapley Heath in addition to the Local Plan requirement.

Shapley Heath: Vision Document 10000 houses.

Shapley Heath: Vision Document 10000 houses

Nightmare in Winchfield - capacity for 10,000 houses

Nightmare in Winchfield – Shapley Heath capacity for 10,000 houses

Shapley Heath in addition to Local Plan

Shapley Heath in addition to Local Plan

On Shapley Heath, they push it as hard as they possibly can when in office and claim the exact opposite in election literature.

Two-Faced Liberal Democrats: Environment

The Liberal Democrats have made a series of claims about their green credentials. First, Graham Cockarill, the Shapley Heath champion has said he is “the man with a plan to save our green fields”.

Two-Faced Liberal Democrats: Graham Cockarill Pants On Fire.

Hart Lib Dems: Pants On Fire

Quite how you can protect green fields by concreting over them is not explained. Another candidate greenwashed herself by claiming she would help our countryside flourish.

Lib Dem Greenwashing Themselves as they push Shapley Heath

Two-Faced Liberal Democrats Greenwashing

Yet, it’s the Lib Dems pushing Shapley Heath that plans to develop around 500 acres of the 1,046 acres in the area of search to deliver “up to 5,000” houses. More if the town grows to the 10,000 capacity. This is against their own climate change commitments and would put at risk dozens of red-list bird species as well as bats and hares. They say one thing, then do another.

Finance

Finally, two of their cabinet members claimed they were delivering a “balanced budget”.

Dave Neighbour, the Lib Dem Council Leader even claimed there wasn’t a deficit.

They did this even as the papers they were considering that night showed there was a deficit of £381K.

Hart Council budget deficits 2021/22 and 2022/23

Hart Council budget deficits 2021/22 and 2022/23

There is no plan to address the even wider deficit of over £1m next year.

The Liberal Democrats seem to have a problem with telling the truth. They are mendacious about Shapley Heath, making false claims on the environment and dissembling about the budget. They cannot be trusted.

 

 

 

CCH Embrace Cancel Culture and Run Away

Community Campaign Hart, the main proponent of the Shapley Heath project have embraced cancel culture. Like Monty Python, they have run away from debate and discussion.

They started by issuing a warning on their Facebook page:

CCH Embrace Censor Critics

CCH Embrace Censor Critics

Then, despite there being no “abuse” that we saw, comments were mysteriously cancelled from their posts.

CCH Embrace Cancel Culture

CCH Embrace Cancel Culture

Now, despite Facebook showing that there are 26 comments on one of their more controversial posts, only 4 replies are visible to users. It seems they have deleted comments from people that disagree with them. Now, only their acolytes can comment on their posts. Many people thought they were deaf to criticism before, but now they have cancelled anyone who has the temerity to disagree with them.

It’s not the first time they have been caught censoring people. Back in 2017, they banned questions they didn’t like from being asked at Council. But remember:

Words can be deleted but the facts cannot be deleted with them

Words can be deleted but the facts cannot be deleted with them – Ai Weiwei

The facts are the Inspector rejected the new town; their own papers say it is unnecessary. Running away like cowards is not a particularly endearing trait. We can but hope that this attitude is punished at the ballot box next May.

Hart produces word salad Shapley Heath contract specs

Shapley Heath Word Salad Contract

Word Salad Shapley Heath Contract Specs

Hart has opened up the bidding on a contract to provide 8 reports for the Shapley Heath Garden Community (SHGC). The trouble is some of them are simply word salad and have no meaning. As an aside, have you noticed that they have subtly changed it from a Garden Village to a Garden Community. We think that means it gets bigger, and “community” sounds nicer than “town”.

Back to the point. The 8 reports are:

  1. Strategy Report – HNA and HIA [Health Needs Assessment and Health Impact Assessment]
  2. Strategy Report – GI, Sports and Leisure [Green Infrastructure]
  3. Strategy Report – Economy and Employment
  4. Evidence for Need for Housing for Older People
  5. Evidence for Need for housing for supported housing
  6. Evidence for Need for housing for younger people and first-time buyers
  7. Garden Community Technical Report – Accessible Housing
  8. Garden Community Technical Report – Keyworker Housing
Hart Contract Invitation 7 July 2021

Hart Contract Invitation 7 July 2021

They expect the contract to be worth around £56K in total, or approximately £7K per report. Although £56K is a lot of money, it doesn’t look like they are going to get a lot of in-depth, quality analysis for £7K per report. Moreover, the budgeted £56K is more than double the £25K total budget for consultants for the whole year.

Shapley Heath Burning Money: Budget 2021-22

Shapley Heath Burning Money: Budget 2021-22

Of course they must have already spent most of that £25K on the Shapley Heath website, the recent survey and advertising. They have received £130K from the Government that wasn’t in the budget, so maybe they are using that money to fund these reports.

Word Salad Shapley Heath contract specs

It gets worse when you start to look at the detail of the scope documents. In places they are virtually impossible to decipher. You can’t even work out what you think they are meant to say. They’re just word salad. So, heaven knows what the potential bidders are going to make of it.

First, take the GI Sports and Leisure report as an example. Section 2.6.6 sets out a specification for the final report including the following word for word quote:

e. To look at locally derived open space, recreation, sports and leisure standards for quantity, quality and accessibility including potential thresholds above which should be required and where available, financial information to be supplied….

g. Propose options for the long-term financial management, malignance of the facilities and open spaces which make best use of the resources and outline any commercial opportunities. This will include consideration for the placement of destination leisure facilities and commercial ventures.

We have no idea how any supplier is going to come up with options for malignance of the facilities.

It gets even worse. The Health report contains no mention at all assessing the number or size of GP practices required. It doesn’t even ask to look at local hospital capacity. There isn’t even a requirement to liaise with the local NHS Clinical Commissioning Groups and doesn’t even include the word “healthcare”.

However, we are sure readers will be reassured that it does include the requirement to ensure the report is “compatible with the councils [sic] 2040 target of district being net carbon neutral”. The consultants producing the report also have to “work with the Renewable Energy consultant and provide relevant information and data for the Renewable Energy consultant strategy report”.

As long as the report is carbon neutral and they’ve spoken to the Renewable Energy consultants, there’s no need to talk to the local NHS CCG, specify the size and shape of GP requirements or decide whether we’ll need extra hospital beds.

What a waste. Perhaps they should launch a contract to teach them plain English.